Lab Tots Learning System Ltd provides educational services andonline intermediation services in the form of a comprehensive learning management system and online booking system for live (online & offline) events.

Lab Tots Learning System Ltd takes every effort to ensure that everyone accessing our services has a Lab-Tot-Tasticexperience. However, in the unlikely event that this is not the case, please contact us directly so we can discuss and investigate your complaint fully.

Please also refer to Lab Tots Learning System Ltd Terms & Conditions.

Internal complaint-handling system

1. As providers of online intermediation services we provide an internal system for handling the complaints of business users.

Our internal complaint-handling system can be easily accessible via www.labtots.comand is free of charge for business users.

We aim to ensure handling of any complaint received within a reasonable time frame.

• Acknowledgement of the complaint will be within 2 business days.
• We aim to undertake an investigation and provide appropriate responses within 30 days. Please note that more complex investigations may take longer, however an intermediary response or update will be provided with 30 days of the initial response.
• Our investigation be based on the principles of transparency and equal treatment applied to equivalent situations, and we will treat all complaints in a manner which is proportionate to their importance and complexity.
• We allow business users to lodge complaints directly with the provider concerned regarding any of the issues set out at paragraph 2 below:

2. (a) (b) (c)

(a) alleged non-compliance by that provider with any obligations set out in Regulation (EU) 2019/1150 of the European Parliament and of the Council of 20 June 2019 on promoting fairness and transparency for business users of online intermediation services which affects the business user lodging the complaint (‘the complainant’);

(b) technological issues which relate directly to the provision of online intermediation services, and which affect the complainant;

(c) the measures taken byus , or our behaviour which relate directly to the provision of the online intermediation services, and which affect the complainant.

3. Procedure

As part of our internal complaint-handling system, we shall:

• duly consider complaints lodged and the follow-up which they may need to give to the complaint in order to adequately address the issue raised;
• process complaints swiftly and effectively, taking into account the importance and complexity of the issue raised;
• communicate to the complainant the outcome of the internal complaint-handling process, in an individualised manner and drafted in plain and intelligible language.

Please submit your complaint in writing (via email) to: info@labtots.comreferencing “complaint’ in the subject header.

Or via the ‘Contact Us’ page at https://www.labtots.com/contact selecting the reason “refund request / complaint”.

Alternatively, please call us directly on: (+44) 07720292350 / (+44) 0844 335 0058

• Every complaint will be handled individually on a case-by-case basis.
• We value customer feedback and will investigate every complaint we receive.
• Where applicable, immediate action will be taken to resolve any immediate risks identified relating to health and safety of any kind.
• Any items identified as part of the complaint’s investigation will be actioned accordingly.

Each complaint received will be assigned its own unique complaint reference, the first 4 digits will represent the year the complaint was raised, and the digits thereafter represent the complaint number. i.e.: the 1^st complaint raised in 2021 would be given the reference 2021/01.

4.

a. Upon receipt of your complaint we will consider the content of your complaint and request further information which you might provide us up to the time of our decision in respect of the complaint.

b. We will inform you of the outcome of your complaint following our investigation of it in accordance with the timeframes set out above.

5. Information about the Effectiveness of our Complaints Procedure

We shall make available to the public information on the functioning and effectiveness of our internal complaint-handling system.

We shall verify the information at least annually and where significant changes are needed, we shall update and publish that information as an appendix to this policy document.

That information shall include the total number of complaints lodged, the main types of complaints, the average time period needed to process the complaints and aggregated information regarding the outcome of the complaints.

Contact: Sophia Mitchell, Managing Director Lab Tots Learning System Ltd

Telephone:(+44) 07720292350

Email: Sophia@labtots.com

For more information / to answer any questions you can contact Lab Tots Learning System Ltd via:

Website: www.labtots.com

Tel: (+44) 0844 335 0058

email: info@labtots.com